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Employee time off tracking software

Let your team request leave, see what they have left and get an answer, without a spreadsheet or a pile of emails. Approved time off shows on the shared calendar.

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A manager and a team member plan vacation days with a wall calendar and a laptop

What time off tracking software does

Time off tracking software keeps a record of who is away, who has asked to be, and how many days each person has left. It replaces the shared spreadsheet and the "can I take Friday off?" messages that get lost.

Each type of leave has a yearly allowance, such as Vacation, Sick day and Personal day. A person asks for a day or a range of days, a manager approves or declines with a short reply, and the balance updates. Weekdays are counted for you, so nobody works out the days by hand.

Because approved leave appears on the same calendar as meetings and deadlines, you can see a clash before it happens, and everyone can see who is away today and who is out soon.

What small teams get with the Time off app

  • Request leave in a minute

    Ask from the Time off page or the calendar, for a single day or a range, with a note for your manager.

  • Leave types with yearly allowances

    Start with Vacation, Sick day and Personal day, add your own types and change the number of days.

  • A balance for every type

    Weekdays are counted for you. Each person sees days used, days pending and days left.

  • Approve or decline with a reply

    Admins decide each request and leave a short reply the person can read.

  • Adjust a balance with a reason

    Add or remove days for anyone, such as carrying days over, and keep the reason on record.

  • See who is away today

    A glance shows who is out today and what is coming up across the team.

  • On the shared calendar

    Approved leave appears next to meetings and deadlines, so planning work around time off is simple.

  • Part of each employee record

    Open a person's record to see how much leave they have left, along with their equipment and software.

How it works

  1. 1

    Set your leave types

    Choose types such as Vacation, Sick day and Personal day, and set the yearly days for each.

  2. 2

    Let people request

    A person asks for a day or a range, with a note, and sees their balance.

  3. 3

    Approve and plan

    Admins approve or decline with a reply, and approved leave shows on the shared calendar.

Spreadsheet or time off tracking software?

  • Asking for leave

    Spreadsheet and email: An email or a chat message.

    IWANTAHELPDESK Time off: A request for a day or a range, with a note.

  • Days left

    Spreadsheet and email: Someone updates a cell.

    IWANTAHELPDESK Time off: A balance for every type, worked out for you.

  • Approving

    Spreadsheet and email: A reply you may forget.

    IWANTAHELPDESK Time off: Approve or decline with a reply the person can read.

  • Who is away

    Spreadsheet and email: Check the sheet and hope it is current.

    IWANTAHELPDESK Time off: Away today and coming up, in one place.

  • Planning around leave

    Spreadsheet and email: Cross-check by hand.

    IWANTAHELPDESK Time off: Approved leave sits on the shared calendar.

Pay only for the apps you use

The base plan includes the Tickets help desk. Add Time off and any other app one at a time, and switch it off whenever you like. See pricing

Questions about employee time off tracking software

Related tools

Retire the time off spreadsheet

Try the Time off app free for 30 days, with every other app switched on too.

Try it free for 30 daysRequest a demoSee all features