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Software license tracking for small business

Keep every subscription and license in one list: who has a seat, what each one costs and which ones renew soon. Spot seats you are paying for but not using before the next bill.

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A business owner reviews software subscriptions and renewal dates on a laptop at a tidy desk

What software license tracking does

Software license tracking keeps a record of every program and subscription your business pays for: the vendor, the cost, how many seats you bought, who is using them and when each one renews. Instead of hunting through invoices and old emails, you open one list.

Small teams collect subscriptions quickly. Someone leaves, a trial is forgotten, a seat sits empty and the charge keeps coming. A simple list with seats and renewal dates shows where money is going and what needs a decision.

What small teams get with the Software app

  • One list for everything you pay for

    Record the vendor, version, category, status, cost and billing cycle (monthly, yearly, one-time or free), plus notes and a link to the vendor.

  • Seats for people and equipment

    Assign a seat to a team member, or to a laptop or other item from your asset register, so you know exactly who has what.

  • Over-limit and unused seats

    See titles with more users than seats you bought, and how much you pay each month for seats nobody is using.

  • Renewals you can see coming

    A renewals view groups what is overdue and what is due in 30 days, 90 days and later, and shows whether each one renews by itself.

  • Monthly and yearly spend

    Yearly plans are shown per month, and a chart breaks the monthly cost down by category so the biggest costs stand out.

  • Your own categories and statuses

    Rename or add categories, and add statuses such as Evaluating. Active, Trial and Cancelled are built in.

  • Linked to assets and people

    Open an asset to see the software on it, or a team member to see the equipment and software they hold.

  • Trials and cancelled software

    Mark a title as a trial and its date reads as the trial end. Cancelled software drops out of your spend and renewals.

Spreadsheet or license tracking software?

  • Who has a seat?

    Spreadsheet: Someone remembers.

    IWANTAHELPDESK Software: Every seat is assigned to a person or an item.

  • Seats you pay for but do not use

    Spreadsheet: You find out at renewal.

    IWANTAHELPDESK Software: Shown as a monthly cost.

  • Upcoming renewals

    Spreadsheet: A column you sort by hand.

    IWANTAHELPDESK Software: Grouped by how soon they are due.

  • Total monthly spend

    Spreadsheet: A formula that breaks.

    IWANTAHELPDESK Software: Worked out for you, by category.

  • When someone leaves

    Spreadsheet: Search every sheet.

    IWANTAHELPDESK Software: Open their profile to see their software and equipment.

Pay only for the apps you use

The base plan includes the Tickets help desk. Add Software and licenses and any other app one at a time, and switch it off whenever you like. See pricing

Questions about software license tracking

Stop paying for software nobody uses

Try the Software app free for 30 days, with every other app switched on too.

Try it free for 30 daysRequest a demoSee all features